Finding Funding
Proposal Development
SSW Research Services Team assists faculty, staff, and students with proposal preparation. Interested in editorial support? Complete the “Request for Editorial Services” form and we will contact you with next steps.
The links of this page offer guidance with budget preparations, RAPSS, proposal writing, and proposal submission procedures. Please contact Samantha Michaele, Director of Business Services, at sjmichaele@ssw.rutgers.edu with any inquiries.
Are you thinking of applying for funding? Please take a look at the items below:
- Intent to Submit a Grant Proposal Form
- Pre-Award Grant Support Checklist
- Pre-Award Timeline
- Center/Institute Director Grant Acknowledgment Form
- Post-Award Timeline
Award Management and Compliance
The role of the SSW’s post-award business services team is to support the research mission of SSW by providing high level support principal investigators, faculty, and research staff with their sponsored project and administration needs. The links and forms on this page serve as a guide to the policies and procedures associated with all SSW sponsored project related activities.
Award Management
- Rutgers Grant and Contract Accounting (GCA)
- Rutgers GCA guidance on award management
- 2 CFR 200– uniform guidance
- Additional federal and state funding agency guidelines
- Summary salary request form
- Post-award timeline
Subaward Creation and Monitoring
Budget Creation and Modification
Additional Information
- How to request participant support funds
- Cash handling procedure
- Human subject fees
- RU gift and private grant fee
Helpful University Links
- RU principal investigator quick reference guide
- RU Office of Research and Sponsored Programs (ORSP) quick facts
- RU GCA online system access
- Office of Enterprise Risk Management
Effort Certification
Effort reporting is a process mandated by the federal government via 2 CFR 200 to verify that direct labor charges to, or provided via cost-share, sponsored projects are accurate, timely, and reflect the actual level of work performed by the individual. Effort is a portion of time spent on a particular activity and is represented as a percentage of the individual’s activity. All principal investigators overseeing sponsored research at the SSW are required to participate in the certification process.
- Effort reporting: ERCT login
- Effort certification reporting policy
- Effort reporting & certification checklist
- Effort certifiers tutorial for principal investigators
University Forms
Rutgers Forms and Procedures for Proposals
- Research Administration and Proposal Submission System (RAPSS)
- Rutgers budget template
- Additional space and data needs
- Storage needs for proposed sponsored programs
- Subrecipient commitment form
- Rutgers federal rate agreement for indirect costs
FAQ’s: Grants
What is a Facilities and Administrative (F&A) cost return?
Facilities and Administrative (F&A) costs, formerly known as indirect costs and/or overhead are costs which are necessary to support research and other sponsored programs but which cannot be readily assigned to individual projects. The University’s F&A rates are calculated in accordance with federal cost principles and are negotiated with the U.S. Department of Health and Human Services- Division of Cost Allocation. View current federally negotiated F&A rates.
What is Fringe?
Rutgers develops and submits its fringe benefit rates annually to the U.S. Department of Health and Human Services Cost Allocation Services (DHHS-CAS), our federal cognizant audit agency for approval. Once approved, the final negotiated fringe benefit rates become effective July 1 of the fiscal year noted.
Provisional fringe benefit rates are those that are in effect until the current fiscal year rates are approved by DHHS-CAS.
The composite fringe benefit rates below do not include FICA/Medicare costs. Actual Social Security Taxes (FICA) and Medicare costs are specifically identified by each employee and charged separately as a direct cost to account codes 51250 (FICA) and 51260 (Medicare). When planning the total fringe benefit costs for the below employee types, a factor of 7.65% (FICA 6.20% / Medicare 1.45%) should be added. (FICA/Medicare is not added to Legacy UMDNJ Graduate/Teaching Assistants or Graduate Students or Ineligible foreign national). The 2018 Tax Rate for FICA is 6.20% and Medicare is 1.45%. View the current federally negotiated Fringe rates.
How does the University track effort?
Effort Certification & Reporting, in accordance with 2 CFR Part 200 is the University’s internal control for providing assurance to sponsors that:
- Remuneration charged to sponsored programs are justifiable, reasonable, and allocable to the respective sponsored projects, in relation to the work performed
- Faculty and staff have met their commitments to sponsored projects including cost-sharing
Please visit GCA’s Effort Reporting Policies, Procedures, and Forms page for more information on the effort reporting and certification process. To manage the reporting and certification process the University maintains a system called ECRT which is the tool PI’s are required to use in order to confirm all effort worked on their sponsored projects. Please reach out to your SSW Grant/Contract Coordinator if you have any questions regarding this process.
Who do I reach out to if I have a question regarding invoicing and/or reporting?
If a funding agency or program officer reaches out to you regarding an invoice or financial report, please forward that communication directly to your SSW Grant/Contract Coordinator and the Sponsored Project Business Manager. They will work with GCA to answer all inquiries.